The Million Dollar Solution

The Executive Coordinator plays a key role in supporting the Director of Operations by organizing events, handling administrative duties, assisting with hiring and training, and coordinating member relations. This position keeps operations running smoothly, delivers outstanding experiences to members, and provides essential support across the organization. If you thrive in a fast-paced environment, enjoy variety, and want to help drive business growth as part of a dynamic team, this opportunity is for you! 

Essential Duties & Responsibilities 

1. Event Coordination 

• Coordinate logistics with hotels, venues, and vendors. 

• Work directly with the Director of Operations to plan and support events. 

• Manage attendee registrations and communications. 

• Prepare and organize on‑site materials such as agendas, badges, handouts, and signage. 

• Coordinate meal selections, menus, and dietary accommodations. 

• Ensure conference deliverables are complete, high‑quality, and timely. 

2. Talent Coordination 

• Assist with the hiring process by screening applications for open roles. 

• Schedule phone interviews and coordinate the interview process with candidates and staff. 

• Draft and refine job descriptions in alignment with organizational needs and legal compliance guidelines. 

• Maintain applicant tracking records and communicate with candidates as needed. 

3. Content Creation 

• Use Canva, PowerPoint, and Microsoft Office tools to create flyers, brochures, presentations, and promotional materials. 

• Design visually appealing and brand‑consistent assets for events, programs, and organizational communications. 

• Assist with drafting written content when needed. 

4. Administrative Support 

• Scan, log, and route mail according to internal processes. 

• Coordinate updates and management of company events calendar 

• Manage scheduling and calendar coordination for the Director of Operations. 

• Provide customer service support to members, including responding to inquiries and assisting with membership‑related needs. 

Maintain organized digital and physical filing systems. 

Compensation based on performance

Qualifications 

• Associate's degree in business administration, Human Resources, Communications or related field required. 

• Prior experience as an administrative assistant, executive assistant, event coordinator, or similar role preferred. 

• Experience with Canva, Microsoft Office, and presentation tools required. 

• Experience supporting hiring or talent processes is a plus. 

• Generous Paid Time Off (PTO) plus 12 paid holidays
• Comprehensive health insurance and ancillary benefits
• Retirement plan with company match
• 100% company‑paid life insurance
• Short‑term and long‑term disability insurance, fully paid by the company